With our second year under COVID-19 restrictions, the 2021 KBCA Annual General Meeting will be held on Thursday, May 27, 2021, online using "Google Meet"

The KBCA continues to support our community and community groups, but it has been difficult to have much impact when we've been locked down for much of the last 12 months.

We are looking for ideas and suggestions on what priorities and new projects the KBCA can make a difference on, including environmental, connecting neighbour w neighbour or any in-community group who is looking for support.

For online/Google Meet connection information: This email address is being protected from spambots. You need JavaScript enabled to view it.

Information on how we modified our AGM process and procedures and how to use the GoToMeeting technology are available here:

Meeting Documents and Presentations

Agenda

External organizations

- City of Ottawa Recreation Dept
- Ottawa public library
- KGPC - Golf Course update
- Neighbourwoods (tree inventory)

KBCA

  • City of Ottawa (our sponsors) - Brenda Denault
  • Ottawa Public Library - Jennifer Evans, Coordinator, Beaverbrook Branch
  • Presidents report
  • Financial outlook, plan
  • Renovation Planning
    • Renovations to date
    • Planned renovations
    • City Grant applications
    • Planning for post COVID restriction community events
      and programs
  • Slate of Candidates
  • Elections

Looking for

The KBCA needs additional Directors, Volunteers and part-time paid staff

Volunteer:

  • Treasurer
  • Tech Director
  • Communications Director

Paid part-time:

  • Tech support (Mailing apps (e.g. mailerlite), Website, Google Apps management, VOIP, FB, Twitter

For More information: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

With everyone spending more time outdoors, litter and garbage in public areas of Beaverbrook have been increasing. 

While COVID-19 restrictions means we cannot do the traditional one-day Cleaning the Capital event we do every Spring, this year we are hosting a Virtual Clean-up Event.

  • Do the clean up any time from May 21 to the end of June 2021
  • Restrict your clean-up team to members from the same household
  • Restricted to cleaning up public areas, pathways, parks, etc.
  • Options
    • If you are not sure where to do clean-up, contact the KBCA and we'll assign an area
    • If you do clean up an area, let the KBCA know 
    • The KBCA has garbage bags and vinyl gloves for pickup
    • Please take the full bags home for disposal with regular garbage, but if not let KBCA know and we'll arrange for pick-up 

For more information: This email address is being protected from spambots. You need JavaScript enabled to view it.

The following areas have been claimed for cleanup:

  • Numbers: 4, 6, 7, 9, 17
  • Letters: C, D, I

Understand what the 40% Agreement means

There is a common misperception that the ClubLink application to redevelop the Kanata Golf Course and the 40% agreement only affects the golf course.

The reality is that the golf course is only 12% of the area of the overall lands described in the 40% agreement and only 30% of the protected lands in the agreement.

In addition to the golf course, the lands projected by 40% agreement include:

  • The Beaver Pond and the lands above, below and west of the actual pond (extends to Terry Fox)
  • Trillium Woods
  • Other smaller trails, parks and wooded areas in Kanata Lakes

All of these lands would potentially be available for re-development if the 40% Agreement is declared void or otherwise weakened in the court case between the City and Clublink

The following video and presentation provides an illustration of these lands:

Introduction

The new reality is that meetings -  for the foreseeable future and more likely permanently - will be mostly held online, including Community Association meetings and AGMs. This has several advantages:

  • It can be held at any time of year, in any weather
  • Participants can be anywhere there is internet access
  • It allows those who are vulnerable to health issues or have mobility issues to attend

Online Tool Consideration

In addition to a meeting moderator (as would run an in-person AGM), running an AGM requires a technical "host" to organize and run the technology side of the meeting who has experience with the online tool including setting up security, control who can speak, being able to mute interruptions and,  if necessary, eject someone disturbing the meeting.

There are many tools out there for online meetings, but only some are geared up to being capable of holding a meeting with potential interruptions for a large group of people and to be able to record the video, audio and chat (online text discussions) and - if the group is sophisticated enough - manage online minute taking and inputs from the participants.

Realistically you also need a paid subscription to the online meeting tool both for sufficient time (e.g. more than 40 minutes) and to have access to the required features

Requirements

  • Able to host the largest possible audience for your meeting
  • Restrict who can attend via meeting specific password and (desirable) email address
    • Ideally have participants register and verify their name and email addresses
  • Tech host can control
    • Who can speak (select primary speaker)
    • Block audio interruptions
    • Who can present their screen
    • Block high-jacking the screen
  • Able to record the video, audio and chat windows
  • Ability for participants to direct chat comments to a specific person or group (e.g. moderator, organizers)

At this time we would recommend only business class on-line meeting tools (vs. party sharing or personal sharing tools (e.g. Skype))

  • GoToMeeting, GoToWebinar
  • Zoom

We do NOT (currently) recommend:

  • Google Meet (marginal security & control)
  • Microsoft Teams (unknown, changing rapidly)

However, we do expect major improvements on control and security within 6 months from every vendor (e.g. Zoom has set the standard)

How we did it

With COVID-19 postponing our usual AGM date of sometime in March or April, the 2020 KBCA Annual General Meeting was held on June 18,2020 as it's first Online AGM using GoToMeeting (from LogMeIn) online meeting technology and was a success. It was recorded and is available on YouTube

Information on how we modified our AGM process and procedures and how to use the GoToMeeting technology are available here:

38 people registered and 23 members of the community attended, in addition to the KBCA Directors.

Highlights

  • COVID-19 - the City had the KBCA close the Community Centre on April 6. Currently, under special arrangement with the City of Ottawa, the Main Street Community Services (https://mainstreetcommunityservices.com) is using the Community Centre during July & Aug for their autistic and developmentally delayed clients. We have been working with the City in recent weeks to fully re-open under Stage 3 Provincial and Ottawa Public Health guidelines in early September. Initial response from our existing Community Centre users is they are keen to return
  • Clublink/Kanata Golf Course - the KBCA worked to assist the greenspace committee form a separate non-profit organization - the Kanata Greenspace Protection Coallition. The KBCA still participates with Kevin McCarthy as a director of both the KBCA and the KGPC. The KGPC has gone on to do major fund raising, hiring a Planner and Legal team, who participated in the recent court case between the City of Ottawa and Clublink to require that Clublink honour the 40% agreement. A judgement is expected sometime in October.
  • Renovations - The KBCA has brought on a new Community Centre Coordinator, who has expertise in project managing renovations and much of 2019 and early 2020 was spent on detailed plans, costing and quotations from suppliers and renovation services. Renovation of our 1st floor storage room is complete with industrial shelving, a caged lockable storage area and custom storage options based on our clients needs. A plan for 2020 was tabled at the AGM, but put on hold pending a better understanding our financial position due to COVID-19 impact, for which a public meeting will be held in the fall (tentatively Oct 15)
  • Ecology and Sustainability - our participation in the Neighbourwoods Tree Inventory program continued in 2019 as did several ecology/green initiatives & workshops with the Ecology Ottawa and Ottawa Biosphere Eco-City (OBEC), which were put on hold for 2020 with COVID-19
  • The Beaverbrook Heritage Walking Tour will be held (with COVID-19 safety measures) on Labour Day Weekend 2020
  • Hydro-One issues with vegetation management concerns were addressed for several properties on Penfield, with the aid of Jenna Sudds and KBCA contacts @ Hydro One
  • The proposed development at 1131 Teron came up again with a new buyer (Montreal apartment builder/developer) with modified plans in Fall 2019, which resulted in community consultation, primarily with the Bethune Condominium. We have just learned that the Montreal Developer has re-sold the property (sale will close in Sept). This suggests that with COVID-19 and work from home as the future of high tech that the development is no longer viable.

The KBCA had two guest speakers who outlined their services during COVID-19 in separate presentations (within the online meeting)

  • The Western Ottawa Community Resource Centre (Michelle Hurtubise - Exec Director)
  • The Beaverbrook Regional Branch of the Ottawa Public Library (Jennifer Evans - Coordinator,  Beaverbrook Branch)

Looking for

The KBCA needs additional Directors, Volunteers and part time paid staff

Volunteer:

  • Treasurer
  • Tech Director
  • Communications Director

Paid part time:

  • Tech support (Mailing apps (e.g. mailerlite), Website, Google Apps management, VOIP, FB, Twitter

Documents and Presentations

 

The Community Emergency Response sub-committee of the FCA has been set up to provide resources, best practices and discussion on how Community Associations can help their communities and be "the last mile" in working with the City and local Agencies to provide in-community support.

  • Resources and best practices will be on a series of pages and topics organized under the "KBCA Community Emergency Response - Home" page.
    • Initially these pages will be hosted on the Kanata Beaverbrook Community Association web site for speed of updates
    • This will include contacts to those in Community Associations, the City and local support agencies and organizations
  • Discussion will be by a googlegroup (e.g. This email address is being protected from spambots. You need JavaScript enabled to view it.)
  • Email subscription will be via This email address is being protected from spambots. You need JavaScript enabled to view it. - to which Community Association members can subscribe

Background

In the last 5 years the Ottawa and surrounding area has seen a dramatic increase in major emergencies that impact one or more (or all communities). This includes major Spring floods on the Ottawa river, in 2017 and 2019, the Tornados in Sept 2018 and now COVID-19.

While first responders; Fire, Police, Paramedics, Search & Rescue and then front line professionals - (e.g. the Medical profession) are the primary providers, there is a significant role for communities (and Community Associations) to play in providing essential services within our community, particularly over the long recovery period we are about to experience. For COVID-19 this includes:

  • Identifying families and individuals who need need help
  • Food and medical supply delivery
  • Running errands
  • Phone support to isolated individuals
  • Coordinating "the last mile" within the community with local agencies (e.g. Western Ottawa Community Resource Centre, Food banks)
  • Putting the call out and coordinating in-community volunteers
  • Support for those who need to self-isolate
  • Poster/road sign/door to door notices for those who are not tech-savvy

For more information: This email address is being protected from spambots. You need JavaScript enabled to view it.